Privacy Policy

What TapAttend is

TapAttend is conference attendance tracking for graduate medical education (GME) residency programs. Coordinators check residents in at required conferences — by tapping an NFC badge or entering it manually — so programs can track ACGME attendance-percentage compliance.

What we collect

• Name and email address, for you (staff) and for residents in your program
• PGY (training) year and program/institution affiliation
• Attendance records: which conference, when, and how a check-in was recorded (NFC badge tap or manual entry)
• An NFC card identifier assigned to a resident's badge — this identifies the physical badge, not a person independent of your program's own records

Why we collect it

Solely to run the attendance-tracking feature itself: recording check-ins, computing ACGME attendance percentages, and giving coordinators and program directors visibility into their own residents' records. We don't use this data for advertising, and we don't track you across other apps or websites.

Who can see it

Only the coordinators and program directors within your own program and institution. Data is isolated per institution and program at the database level — someone at a different hospital or in a different program cannot see your residents' records. We never sell this data, and we don't share it with third parties except the infrastructure providers that host the service (Supabase for the database, Vercel for hosting), who process it only on our behalf to run the app.

How long we keep it

Attendance records are kept for the duration of a resident's training and afterward as part of the program's own compliance history, similar to any other academic record. A coordinator or program director can deactivate a resident's account or contact us to request deletion.

Your device and the iOS/Android apps

The TapAttend iOS and Android apps read NFC badges using the platform's own NFC framework (Apple's CoreNFC on iOS, Android's reader mode on Android) and store a small offline queue on-device (iOS: standard iOS storage; Android: a local Room database) so a check-in isn't lost if your connection drops mid-conference — that queue syncs to the server and clears once it does. If you enable biometric app lock (Face ID/Touch ID on iOS, fingerprint/face unlock on Android), that preference is stored only on your device and never sent to us. Local reminder notifications about upcoming conferences are scheduled entirely on-device using your phone's own notification system — no push-notification service or third party is involved. Neither app tracks you or uses advertising identifiers.

Contact

Questions about this policy or your data — reach us at support@tapattend.app.